Keep one identifier from the room drawing to the received package.
Assign room, run and cabinet IDs on the approved drawing. Carry the same IDs into the product list, package register, dispatch record and receiving notes. When a component changes, issue a dated revision and identify which older list it replaces. This gives a distributor, carrier and site team a common reference.
| Stage | Required record | Open decision |
|---|---|---|
| Approval | Plan, elevations, finish and fitting schedule | Which revision is released? |
| Packing | Package list mapped to room/run/cabinet IDs | What is in each package? |
| Movement | Named point, carrier documents and condition record | Who arranges each leg? |
| Receiving | Count, condition, discrepancy and sign-off log | Who accepts and reports? |
Name the place, the party and the charge.
If an Incoterms® 2020 rule is used, write the rule and its named place into the actual quotation or contract. Confirm who books transport, who arranges any insurance, which party handles export and import formalities, and who pays terminal, unloading and inland charges. The International Chamber of Commerce describes these rules as an allocation of cost, risk and obligations; its official checklist recommends clarifying loading, unloading, terminal and customs charges in the particular deal. Do not infer a term from a headline price.
Budget link. Use the buyer-entered landed-cost worksheet to record charges outside the seller quote. It does not calculate duties, taxes, freight or exchange rates. Check the current destination rules and the selected project terms with appropriate advisers.
Design the packing register for the actual order.
The packing method depends on the approved components, journey, handling and receiving conditions. Ask for a project-specific list that identifies package count, room and cabinet IDs, orientation or handling notices where applicable, and the responsible party for condition photographs and discrepancy reporting.
- Before dispatch
- Match the approved product schedule and package register; document unresolved alternates.
- At transfer
- Record quantity and condition with the carrier and the applicable project documents.
- At receiving
- Keep package IDs, condition notes and missing-part questions together for the named receiving party.
A delivered package is not an installed cabinet.
Before arrival, check the route from unloading point to room, service readiness, dry storage and who may receive and inspect goods. Keep the final installation method tied to the selected system’s current documents and the measured site; do not derive fixing, load or safety details from a photograph. Record the local installer, discrepancy route and final room sign-off in writing.
Read the site readiness guide Use the specification checklist
Send enough context to assign the next action.
Provide the destination country and receiving location, approximate project scope, room and cabinet drawings if available, required delivery point, access constraints and the person coordinating import and installation. Ask for the documents and responsibilities still missing. There is no universal dispatch date, fixed duty allowance, freight charge, lead time, insurance cover or warranty implied by this guide.
Source and scope. The trade-rule links lead to the International Chamber of Commerce. The PDF preview and two diagrams are original Arcaya editorial assets; they do not show a live shipment or selected supply system. Historic brand packing references were reviewed only for questions to ask and are not published as Arcaya operating evidence.